Conference room designs are changing every year based on changing corporate trends. You can see large conference rooms but there are also small ones seating 9-5 people. The technology in the conference rooms is also getting more hi-fi. Many companies have a consistent theme across their offices and use conference rooms to express a bit of what their company is all about.
Let us look at what a good conference room design incorporates:
Acoustics
It is always better to sound proof your conference room, so that any discussions or media played doesn’t disturb the outside space and vice versa.
Within the conference room, it is important that the screen is positioned at the right distance from the audience so that there are no echoes or disruption. This goes for speaker placement as well.
Furniture
Choose furniture which is proportional to the size of the room, giving enough leg room and space to walk. Since many different people will be using the room, the table and chairs must be adjustable for height and other support features.
Storage space near the main screen can be used to store documents and other tools such as whiteboard markers needed for the conference, keeping the room neat. When you buy conference room furniture, keep in mind the different seating styles for your meeting needs.
Technology
As more and more employees or contractors work from home or flexi-time or work remotely while travelling, it becomes important to be able to conference your employees or contractors or global vendors on call or video. Other audio-visual technologies such as the projector controls, cable connections, etc. are also part of the conference room.
Choose user friendly technology for the conference room and make sure all your employees are trained in how to use them as otherwise many aspects may remain unused.
Lighting
Too much natural lighting may cause a glare especially around noon. This may also vary with the seasons of the year.Make sure your room has blinds whether transparent or opaque. You can also opt to have a wall instead of glass. It all depends on the kind of light you’re looking for and whether you want it to stay the same at all times of the day and year.
Even the artificial lighting should not be too harsh, just right enough. Dimmer switches are a good idea. Apart from the overhead roof lighting look at other surfaces for lighting such as walls, desks etc.
The design of the conference room must be functional and free from distraction. Guests or employees must be comfortable. So, keep in mind the above factors when you buy conference room furniture or lighting or technology and you will be all set.
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